Back to Jobs

Office Manager

Dublin

Part-timeOffice Support

Salary: £37,000

Overview

Axi Recruitment is working with a leading energy provider in Dublin for an Office Manager to join their central functions team. The role is to work 30 hours per week on-site, Monday - Thursday.

The successful candidate will provide administrative support to the teams during different phases of projects. This role is a fundamental part of the business as it manages the Dublin office environment whilst also providing support to finance and trading employees.

Job Details

• Main point of contact for facilities/building management, ensuring the building is up to standards. Coordinating alarm applications and building access codes.
• Managing office supplies.
• General office administration to all teams as necessary.
• Acting as PA to senior management.
• Liaising with the IT team to ensure smooth provisions/operations of IT and equipment.
• Organising and planning events, projects, meetings and external guests.
• Health and safety responsibilities including reviewing and updating office H&S risk assessments, ensuring all company H&S certificates are up to date.
• Providing support to HR with onboarding and offboarding employees and any other local HR requirements.
• Preparing of board/general meeting packs and reports.
• Attending meetings as note taker.
• Document control, maintaining files and organising post.
• Processing bank reconciliations. Recording company credit card receipts and reconciliation.
• Reconciling creditors and debtors accounts. Assisting in annual financial audit.

Qualifications

• Leaving Certificate pass level in English and Maths is essential.
• Diploma level qualification in secretarial/executive/business administration is desirable.

Experience

• Experience in a office management role.
• Experienced in PA/EA skills to support management up to senior level.
• Competent in MS Office products including Word, Excel and PowerPoint.
• Events planning and coordination experience.
• Exposure to bookkeeping/accounting.
• Proactive and able to work independently as well as within a team.
• Good working relationships with stakeholders, with effective communication.
• Strong analytical and numerical skills.
• Excellent attention to detail and organised, with the ability to successfully handle multiple tasks simultaneously.

Benefits

• Electric car scheme.
• Employee wellbeing scheme.
• Company pension scheme.
• Private healthcare scheme.
• Bonus opportunity.

Axi Recruitment Ltd are a professional recruitment consultancy delivering high-quality recruitment services to our clients nationwide. We regularly receive a large number of applicants to our job advertisements, which impacts our ability to provide individual feedback. If you have not received a response to your application within 14 days of submission, we regret to say that you have been unsuccessful on this occasion.